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Head Start Regional Office
Seattle, Washington
Wednesday, August 1st, 10:00 a.m.
Strategic Planning
Thursday, August 2nd, 9:00 a.m.
Friday, August 3rd, 9:00 a.m.
Members Present:
| Director | Staff | Parent | Friend | |
| Alaska | Pam Gingue | Kris Moore | Not Present | None |
| Idaho | Fran Schofield | Jay Thurber | Virginia DeSpain | Edward Black |
| Oregon | Ronnie Herndon | None | None | Yvonne Roberts |
| Washington | Suzanne VanOrman | None | Blanca Quiroz | None |
Guest present: Debbie Ellis, Northwest Regional Educational Laboratory.
Call to Order: Suzanne VanOrman called the meeting to order at 9:10 a.m. We will recess at 11:15 a.m. for lunch.
Reviewed Agenda and did introductions.
Minutes: Pam Gingue moved to approve the minutes with typo changed. Yvonne Roberts seconded, all approved, motion passes.
Financial Report: Jay Thurber distributed the current budget plan. The Board exceeded the budget on accounting services because we filled tax form 990 due to extra revenue. It was decided that a line would be put on the requisition form to inform the bookkeeper which line item to take the funds from. The State Associations have received their dues notices, and we should be receiving that income soon.
Upon review of the budget, we re-figured the expenditures based on returned checks. Suzanne VanOrman provided accurate numbers. The budget plan will be reviewed later today. Yvonne Roberts moved to approve the financial report as amended. Blanca Quiroz seconded, all approved, motion passes.
NWREL Report: NWREL relationships seem to be building. Debbie Ellis has sent updates to web page. She made recommendations to help clarify roles and representatives. She distributed an example of electronic voting. We will be reviewing options to make sure only members are voting. We will take the issue of Board elections back to the states and see if they object to the board electing within its own board members. We will explore that option first. Debbie stated she has received a few scholarship applications. Committees will be meeting this afternoon to review updates.
Conference Earnings: No Report
Dues status: We will not be raising dues at this time.
Conference 2003 Hotel Planning: The conference contract is up in 2002. Since Cari Olmsted was not present at the meeting, we will visit the conference fees and budget at the November meeting. Paula Jones has considered being the chair for the Regional Conference in Washington. Washington does not have keynote speaker yet.
Annual Report: We will include the strategic plan on the annual report. If we do not get time this meeting to complete the format we will do it in November.
RCC Rep: The current RCC rep is Shari Shell. We will visit this again in November. Jay Thurber motioned to table the election until November. Pam Gingue seconded, all approved, motion passed.
Calendar: Add August and November meeting. Remove inviting State Presidents to the August meeting. Add in August to have the Regional President visit state meetings. Add Alaska State meeting in February. Adjust conference locations and dates.
Advocacy Initiatives: We will develop a Regional plan of how we respond to advocacy initiatives. Each state needs to develop their own plan to collate with all four states and take on to National to show them how we address issues.
Regional Office: Donna Collie of the Regional Office and Steve Henningson Regional ACF joined the Board Meeting. All parties agreed to continue working on a strong relationship. It serves our interest to collaborate and work together to get needs met. We would like to be recognized as support for the regional office and as the advocacy arm. Suzanne VanOrman will be contacting Nancy and Steve to attend the November meeting.
Head Start in Department of Health and Human Services: Suzanne VanOrman will send a letter out next week to each state to request a written response from them asking them to support Head Start remaining in the Department of Health and Human Services-respond by Sept. 10th. Reps need to follow up with their Presidents to make sure this is being done.
Conference Planning Roles and Responsibilities: Cari Olmsted will be invited to attend Thursday at our November meeting. We would like to address issues that developed from Idaho and that we want a strong relationship in Washington. At the November meeting, we will also develop our conference criteria and identify conference partners roles and responsibilities.
Strategic Plan: We will be taking the strategic plan home to review again in November.
Adjourn to Committee.
Friday, August 3rd, 9:00 a.m.
Committee Reports:
Scholarships:
Beating the Odds is Beth Ann Hannaman
Parent of the Year is Virginia DeSpain
Budget committee: Revised budget for 2002. Ed Black moved that we have an operating budget and a conference budget. Pam Gingue seconded, all approved, motion passes. Treasurer will go back and rework the budget to be presented in November.
State Reports: See attached
No written report from Washington—Suzanne Van Orman provided verbal: new ED, collab. project director has left, has a summer institute, programs decided to give 10% of training budget to State Association for training purposes. ECAP programs cut kids, state gave a 2% increase,
Cost for Suzanne VanOrman to go to Idaho and Alaska state meetings to speak with associations. Yvonne Roberts moved to approve travel cost. Pam Gingue seconded, all approved, motion passes.
State Issues/what to take back: letter to states to congress with response by Sept. 10 for Ronnie Herndon to take to NHSA, election process for reg. Officers to the board, advocacy plans for each state, clarify roles for conference planning, states to have award/scholarship coordinator, promote our web page, dollar per child, NHSA membership, list serve, strengthen relationship with regional office and training, promoting WA conference on March 6, 7,& 8, www.hilton.com,
November agenda: Cari Olmsted attend: conference update, fees, budget, keynote, roles and responsibilities, annual report, strategic plan, all awards 2002 winners, Bylaws committee work session, RCC rep, Budget approval—operating budget, conference budget, collate state advocacy plans, invite regional office state attendance, identify issues to discuss with Regional Staff, approve 2002 calendar, regional dues, communications committee, update on NHSA and Sept. meeting, review fiscal policies, state reports.
Meeting will begin at 9:00 on first day. Board members are asked to review information before the meeting.
Meeting Adjourned 11:15
Meeting minutes respectfully submitted by Kris Moore, secretary.