Meeting Minutes - February 28 & 29, 2000

Agenda | Meeting Minutes

Agenda

The Hotel Captain Hook
4th at K Street
Anchorage, AK 99501
(907) 276-6000

Monday, February 28, 10:00 a.m.

9:00-10:00 Meeting Minutes - Laurel Young, Financial Report - Jay Thurber
10:00-10:30 BREAK
10:30-12:00 Conference Report - Cari Olmstead
12:00-1:30 LUNCH
1:30-2:00 State Reports
2:00-2:30 National Reports - Kelly Lawson, Ron Herndon
2:30-3:00 Election to Fill Staff Vacancy to NHSA
3:00-3:30 BREAK
3:30-5:00 Update on NWREL - Debbie Ellis

Tuesday, February 29th, 9:00 a.m.

9:00-10:30 Goal Setting
10:30-11:00 BREAK
11:00-12:00 Calendar
12:00-1:30 LUNCH
1:30-2:O0 Revenue Services
2:00-3:00 Select City for Oregon 2003 Meeting
3:00-3:30 BREAK
3:30-4:30 Further Business

Meeting Minutes

Members Present:

  Director Rep. Staff Rep. Parent Rep.
Alaska Pam Gingue Kris Moore Not Present
Idaho Fran Schofield Jay Thurber Roger Ford
Oregon Not Present Shari Shell Michael Homer
Washington Suzanne VanOrman Diane Hollstrom Not Present

Guests Present: Debbie Ellis and Patrick Collins of the Northwest Regional Educational Laboratory (NWREL), and Cari Olmstead of the Early Childhood Training Center, Portland State University.

Call to Order: Suzanne VanOrman called meeting to order at 9:10 a.m.

Kris Moore volunteered to be seated as new secretary. NWREL will post the meeting minutes on the Web site. Kris will copy past minutes and get them to NWREL.

Meeting Minutes: Pam Gingue motioned to approve the November 11 and 12 meeting minutes, Shari Shell seconded, all approved. Motion passed.

Financial Report: Jay Thurber presented the 1999 budget report as of 12/31/1999. He handed out copies of the annual budget, which was worked on and approved in the November meeting. Stated dues are assessed on federally funded children. The financial report is closed and is in the process of being audited. Board discussed the annual budget and January expenses. Michael Homer motioned to accept end of year 1999 report. Shari Shell seconded, all approved. Motion passes.

Shari Shell motioned to approve the January budget report, Pam Gingue seconded, all approved. Motion passes.

State Reports:

Idaho: Looking at 2001 conference. Having a June meeting for strategic planning with Dr. Tim Nolan. Happy with TANF funding. Association has active personnel committee, as association is now an employer. In the process of a full-scale audit. TANF contract awarded nine programs to add 1-17 slots per class. Staff affiliate has asked Department of Education to study impact of preschool education. All 10 programs in Idaho are members of the Association. Next state meeting will be June 14-16, 2000.

Oregon: Has been sharing results of consumer satisfaction index and getting ready for scholarships. Working on obtaining 10,000 signatures to put Head Start on tax forms. Staff affiliate reviewing options for achieving degree. Working on increased male involvement and support for the dollar per child campaign. Next meeting in May, Burns.

Alaska: Governor has proclaimed this week Head Start Week. Both of the Head Start people in Juneau are retiring. There is a bill in committee changing the new health coverage program. Ongoing concern is that Head Start funds are being funded through TANF savings. There was no trip made to Juneau this year because of the regional conference. Directors are meeting today. Panel discussion with DEED reps. Sent a letter to the University of Alaska Press regarding distance delivery, AA credits accepted throughout University system. Providing training packets to committee and affiliate chairs. Increasing efforts on male involvement. Next meeting March 16-18, 2000 in Anchorage.

Washington : Currently in the process of reorganization. With the addition of six new board members they look forward to the challenges. They are looking for a new executive director. Barb Hillman of Diversified Services will be leaving after many wonderful years of dedicated service. She will assist in finding another service program to help.

Conference Report: There are currently 579 individuals registered for the conference. Federal staff have confirmed and are coming:

Continued discussion with an overview of conference timeline. Cari Olmsted noted that she has received late cancellations. Board of Directors (BOD) emphasized date on registration materials and refused late refunds.

Shari Shell motioned to abide by refund policy as written. Mike Homer seconded. All approved. Motion passed.

Cari said there is a contract with Boise for 2001. There may be a need to raise conference rate. A request was made for anything our board would like to see happen--keynote, goals, outcomes, etc. An Idaho liaison needs to be identified for the conference committee.

Suzanne made a note that the Reg. X association is now a current member of NHSA.

National Report: Jay Thurber gave the national report. He stated that at the last meeting Helen Taylor presented on forward funding and multiple grant awards. There is an impact of access to health and dental care. Bureau will be doing research and present in April. A discussion was had on income guidelines. Stated a 233 percent increase in funding from Bush to Clinton in migrant programs. Increase in full-year/full-day programs. NHSA is supposed to be doing a survey on Presidential candidates' views on H.S.

New Hampshire Head Start Association sponsored a forum for candidates. All but Bush responded and findings were that they don't know a whole lot about Head Start. He stressed that it is vital to have local programs input on advisory committees. Bureau will put funds into research and evaluation. Focus on child outcomes and school readiness — what are they using for screenings and assessments and what are the results. Parent Representative Kelly Lawson will be attending H.S. Bureau's focus groups.

National Child Development Conference will be December 1 in Washington, D.C.

Last day of April's national H.S. conference will be dedicated to Helen Taylor.

Suzanne VanOrman nominated Jay Thurber as Staff Representative to NHSA. Shari Shell also wanted the position. A ballot election followed and Jay Thurber won.

Update on NWREL: Report by Debbie Ellis and Patrick Collins. Based on contract signed by Suzanne. They need to receive current copy of Bylaws. (Note: Laurel stated she would revise and submit updated version.) Also need to have on file of past agendas and minutes. Kris Moore said she would copy what she has received from Laurel and forward to NWREL. They are creating an electronic file of the Board membership binders and will distribute handbooks to all new members.

November is the month for a slate of officers — must notify NWREL within two weeks and they will mail ballots. If states want representatives to vote a list of members must be forwarded no more than five days after state meeting. Elections are held in the first week of December.

Discussed annual report. May change logo.

Web address is www.nwrel.org/headstart/.

The Web page will have a link for scholarship winners. Representatives will take information back to state associations to see if they want to link their state to the Web page. State links must be related and within the purpose to communicate to the state and region. States must assign a contact person to submit information to Patrick Collins. He requests an average of two weeks to get items posted to the Web site.

The board recessed for the day at 3:10 p.m.

Tuesday, February 29, 2000

The Board reconvened at 9:02 a.m.

Same members present. Same guests present, less Cari Olmstead.

Goal Setting: Pam Gingue shared a draft of the RXHSA roles and goals. After reviewing the handout, the board worked as a group to review and revise drafted form. A point was made that states need to have a system in place to let Regional Office know current information on representatives. All revisions went back to Pam for reprint.

Calendar: Reviewed and revised handout. State representatives will take back to their associations that RXHSA is going to make efforts to coordinate terms of elections. Representatives need to get feedback of state timelines to Suzanne VanOrman by April 30, 2000. Shari Shell, Mike Homer, and Suzanne will meet in June to compile data and develop strategies.

Revenue Services: No action taken.

Select City for Oregon 2003 Meeting: Discussion followed. No decision was made. Representatives from Washington will take back Region X Board recommendations to move Spokane conference to Seattle, based on Board consensus. Board will support state's decision.

Discussion held on theme for Conference 2001 in Idaho. Will pass suggestions to state association. Would like to see something reflecting outcomes and performance measures.

Suzanne VanOrman called to adjourn at 1:15 p.m.

Minutes respectfully submitted by Kris Moore.

Next BOD meeting: August 3 & 4, 2000 at Southcenter.